Account and team settings

Use Settings to manage your studio details, client documents, email, calendars, and team access.

Open Settings from the sidebar. The settings cards you see depend on your role and account permissions.

Settings map

If a card is missing, your role does not include its required permission. Ask an account owner or team manager to review your role.

Profile and company

Go to Settings → Account → Profile & company.

Your profile belongs to you and includes your first name, last name, and sign-in email. Company settings are shared with the account and available to the owner. They include the company name, fixed account currency, default tax rate, and account timezone.

Your account currency is chosen during signup and cannot be changed here. Check your timezone before setting up calendars, reminders, or scheduled campaigns.

Owners can add a Company logo under Branding. Galleries use it for watermarks, and a transparent PNG works best.

Account link

New accounts choose an account link during signup. To change it, go to Settings → Account → Profile & company and select Edit beside Account link in Company settings. Update Name in links, then select Save. This name appears in links to galleries, booking pages, and forms, and in the address your client emails come from, such as yourstudio@mail.lyghtbox.com. Previously shared links keep working after a rename, and replies to emails sent from the old address still arrive. Clients who added the old address to their safe senders may need to add the new one.

Appearance

Go to Settings → Appearance to choose a colour theme and Light, Dark, or System display mode. Changes save as you select them. These are your personal display preferences.

Notifications

Go to Settings → Account → Notifications and turn each update on or off for Mobile and Email:

• New projects.
• Form submissions.
• Questionnaire submissions.
• Signed contracts.
• New messages.
• New mini session bookings.
• Expedited delivery.
• Client favourites.
• Paid invoices.

These choices affect only the notifications you receive for this studio. Turning one off does not stop the activity or change your teammates’ notifications.

Tracking and marketing email

Account owners can use Tracking & pixels to manage website tracking and supported advertising connections. LYGHTBOX forms and booking pages are tracked automatically; add your website addresses and copy the snippet to include visits from your own site.

If you have access to campaigns, use Marketing to set:

• Your business address and website for the email footer.
• Optional footer note.
• Sender name and email.
• Default reply-to email.
• Sending domain and its DNS records.

Save your sender details, then add the displayed DNS records at your domain provider. Select Check DNS to verify the domain before sending campaigns.

Team members and invites

Go to Settings → Team to review access for the selected account.

If your role allows it, you can:

• Invite a teammate by email and choose their role.
• Copy the latest invite link.
• Resend or revoke a pending invite.
• Change a member’s role.
• Remove a member.
• Compare role permissions.

Roles determine which parts of LYGHTBOX each teammate can use or manage. Use Role permissions to compare them and choose the access each person needs.

You cannot change your own role from the member row. Owners control owner-level access. If you belong to more than one account, confirm the selected account before changing a role or invite.

Calendar integrations

Go to Settings → Integrations.

Google Calendar

1. Select Connect Google and follow Google’s steps to allow calendar access.
2. Refresh the calendar list if needed.
3. Choose the target Google Calendar.
4. Choose whether to sync active projects, confirmed bookings, or both.
5. When prompted, choose whether to include existing items or start with new and updated ones.

Disconnecting stops future updates. To remove events already added to Google Calendar, delete them there.

iCal feed

1. Select Create calendar link.
2. Copy the link.
3. In your calendar app, choose its option to subscribe to a calendar using a link.
4. Choose whether the feed includes active projects, confirmed bookings, or both.

Your calendar app checks this link for updates. Replace link stops the old link from working immediately; subscribe again with the new link in each calendar app. Disconnect subscription stops the feed.

Gallery settings and desktop downloads

Go to Settings → Galleries.

• Publishing: choose whether LYGHTBOX asks before emailing people or emails them automatically when you publish a gallery, and set a default invitation message.
• Connections: download LYGHTBOX Uploader for Mac and the Lightroom Classic plugin, create a Lightroom connection key, or disconnect an existing Lightroom connection.

The tabs you see depend on your team access. For help installing the desktop tools, follow the Uploader setup guide or Lightroom setup guide. Use the Galleries guide to upload photos and share them with clients.

Billing and client payments

These settings areas are separate:

• Settings → Billing manages your LYGHTBOX subscription and payment method.
• Settings → Payments connects Stripe so clients can pay you online.
• Settings → Reminders sets payment reminders for invoices you send to clients, plus contract and questionnaire reminders.

Billing also shows your available marketing emails and allowance reset date. Read Billing and your plan for prices, trial details, and email allowances.

Related guides

• Set up services and pricing.
• Connect client payments in invoices and payments.
• Prepare campaigns and audiences.
• Create Tasks and task boards.